The Executive Assistant is responsible for providing advanced administrative support to SVPs and VPs. The Executive Assistant has the ability to problem solve, think critically, and anticipate needs. Strong business communications, oral and written and understands confidentiality.
KEY RESPONSIBILITIES
- Providing and coordinating calendar, email, and departmental communication support
- Book travel & complete expense reporting
- Preparing and maintaining reports and documents for the department
- Budget management and tracking including reconciling invoices
- Support company philanthropy and associate programs
- Prepare Google Slide/PowerPoint presentations, Sheet/Excel charts and run business reporting
- Order office supplies for the department
- Anticipate leader and departmental needs
- Special projects as assigned
REQUIRED EXPERIENCE & QUALIFICATIONS
- Bachelor's Degree or equivalent experience
- 7 years of relevant experience supporting VP/SVP level leadership
- Strong organizational skills
CRITICAL SKILLS & ATTRIBUTES
- Proficiency with Google Suite and Microsoft Office and aptitude to learn new software and systems
- Ability to effective juggle multiple projects, priorities and deadlines
- Strong organizational skills
- Ability to work with a sense of urgency
- Possess problem-solving skills
- Excellent interpersonal and communication skills (written and verbal)
- Ability to handle multiple tasks, projects, priorities and tight deadlines simultaneously while maintaining quality
- Strong adaptability, flexibility and resourcefulness
- Demonstrated ability to maintain a high level of confidentiality
- Solid time management practices
- Natural problem solver with a positive, solution-oriented mindset
- Flexible, adaptable and resourceful
- Excellent interpersonal and communication skills (written an verbal)
- Able to take initiative where appropriate and ask for guidance or clarification where needed
