Payroll Auditor

About PHOENIX 

PHOENIX Retail, LLC is a retail platform operating the Express and Bonobos brands worldwide. Express is a multichannel apparel brand dedicated to a design philosophy rooted in modern, confident and effortless style whether dressing for work, everyday or special occasions. Bonobos is a menswear brand known for being pioneers of exceptional fit and a personalized, innovative retail model. Customers can experience our brands in over 400 Express retail and Express Factory Outlet stores, 50 Bonobos Guideshops, and online at www.express.com and www.bonobos.com.

About Express

Express is a multichannel apparel brand dedicated to creating confidence and inspiring self-expression. Since its launch in 1980, the brand has embraced a design philosophy rooted in modern, confident and effortless style. Whether dressing for work, everyday or special occasions, Express ensures you look and feel your best, wherever life takes you.

The Company operates over 400 retail and outlet stores in the United States and Puerto Rico, the express.com online store and the Express mobile app.

The Payroll Auditor weekly, and daily performs a review of associate hours and pay calculated for stores, home office,and NY Studio. The Auditor identifies and questions inconsistencies and abnormalities and  contacts respective departments to assist in determing the accurate hours and pay to be made. The auidotr will work with ADP to audit payrolls, make corrections, and ensure payroll accuracy prior to payroll sign off. The Auditor works closely with other payroll team members and manager on possible system issues, quarterly and annual tax reviews, and banking issues.

KEY RESPONSIBILITIES

• Owns and audits assigned payroll(s)
• Reviewing and auditing output from ADP related to daily, weekly and bi-weekly pay cycles
• Weekly finalizes the pay process by confirming the payroll with ADP, validating checks. Files all internal control related reports to be able to proceed to auditor for each pay
• Daily process ACH and Check returns For reissue, works with associates to get information updated for processing to ensure associates receive pay
• Resolves payroll discrepancies and employee inquiries
• Reviews and audits garnishments on payroll and reporting
• Weekly finalizes the pay process by confirming the payroll, validating checks, balancing the payroll to GL, AP and 401K. Files all internal control related reports for each pay
• Runs and provides reports as needed for labor audits and cross functional department request
• Assists with crossfunctional training in the payroll department
• Assist in creating process documentation
• Completes garnishment court required documents
• Daily review exception and historical edit reports for inconsistencies, calculation errors and missing pay
• Daily process pay for missing hours and terminated associates
• Weekly identify salaried managers with less than 32 hours and notify DM’s, HR and RD’s
• Working knowledge of payroll regulatory laws to maintain compliance with company policy, local, state, and federal law
• Weekly run and review reports to validate pay during the payroll close process
• Quarterly review assigned states W2’s and calculate accuracy, enter balance adjustments as needed
• Annualy complete the W2 process, and process W2c’s as needed

REQUIRED EXPERIENCE & QUALIFICATIONS

• 1-3 years experience in Payroll or related field
• Ability to communicate issues and offer resolutions
• Results driven and able to work independently
• Knowledge of payroll regulations and compliance standards

CRITICAL SKILLS & ATTRIBUTES

• Strong work ethic
• Ability to maintain confidential information
• Proficient in Microsoft Office and Google Workspace
• Intermediate to advance Excel skills; should be able to do Vlookups and pivot tables at minimum
• Strong communication and interpersonal skills
• Analytical skills with high attention to details
• Ability to prioritize competing deadlines

Early Entry

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An equal opportunity employer, PHOENIX does not discriminate in recruiting, hiring or any other terms and conditions of employment hiring on the basis of any federal, state, or locally protected characteristic. PHOENIX only hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability, please call 1-800-964-9793 and say 'Associate Relations' or send an e-mail to AssociateRelations@Express.com and let us know the nature of your request and your contact information.

Notification to Agencies: Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, PHOENIX will not consider or approve payment to any third-parties for hires made.